!!!Important Update!!!

The exhibit areas are full. All contracts received after 3:30pm CDT 3/18/16 will be put on a waiting list.  Please email your contract to conf.exhibits@trumpetguild.org to be placed on the waiting list.  You will be notified by email IF room becomes available in the sound area.

Invitation to Exhibit

We welcome vendors of all varieties: musical instrument companies, equipment providers, music venues, performing arts companies, publishers, recording companies, and other related firms to exhibit their products at the 41st annual International Trumpet Guild Conference, held at the Hyatt Regency in Orange County, (Anaheim) California.

With the 2014 conference boasting an attendance of close to 1500 and the 2015 conference still successfully underway, 2016 is the perfect opportunity to exhibit your product to your target market – trumpet players!

Securing Exhibit Space

Requests for Exhibit Space should be sent to conf.exhibits@trumpetguild.org

A deposit must be put down in order to secure your space.  The full balance is due on March 15, 2016.

Exhibit Space Description & Details

Reserved Exhibit Spaces include:

1. Set-up and dismantle days

2. General lighting

3. Standard heating and/or air conditioning

4. One 6’ draped and skirted table with 2 chairs

5. Wastebasket

6. One (1) Easel

7. One (1) wireless Internet Connection (.5mbps)

8. One (1) extension cord

9. One (1) Outlet available to connect lap-top to power (additional power needs would be at an additional charge)

*Pipe & Drapery available for a fee. Request info in advance, if desired.

ITG will provide security for all unattended evening and early morning hours during regularly scheduled Exhibitor days.

Exhibitor Schedule

Wednesday: 1:30 – 5 pm

Thursday: 9 am – 5 pm

Friday: 9 am – 5 pm

Saturday: 9 am – 1:30 pm

Exhibitor Load In will occur on Wednesday morning from 9 am – 1:30 pm.

Exhibitor Load Out will occur on Saturday afternoon from 1:30 pm – 5 pm.

Additional days/times may be available based on both availability and request.

Important Spaces of Note

Office Space

o Regal Room: ITG Office & Registration Desk

o Imperial Room: Volunteer Headquarters

Performance Areas

o Grand Ballroom

o Royal Ballroom

o Garden IV: Competitions, Warm Ups, Rehearsal

Private & Semi-Private Spaces & Fees

(Sorry, all sold out)

Shared Exhibit Space

Sound Producing

o Harbor Room

o Pacific Room

o Salon I, II, III, IV, V

Non-Sound Producing

o Salon VI, VII & VIII

o Grand Ballroom Lobby

o Regal Ballroom Lobby

Shared Exhibit Space Fees

Sound and Non-Sound Producing

1st Exhibit Table: $400 (includes 2 conference registrations)

Each Additional Table: $250 (1 registration per additional table)

Table Size: 72” X 30”

Contract & Regulations

General information, including e-mail updates and regulations, for exhibitors become a part of the contract between the Exhibitor and the International Trumpet Guild. We respectfully request full cooperation of exhibitors in their observance. Any points not covered herein shall be addressed by the 2016 ITG Conference Staff.

Exhibitors must comply with all Hyatt Regency, local, state, and national fire laws. 

Liability and Insurance

The International Trumpet Guild, the Hyatt Regency, and any staff members will not be responsible for the safety and property of the exhibitor from theft, damage by fire, accident, or other causes, but will use reasonable care to protect exhibitors from such loss and will secure the rooms during those periods when the exhibit area is not open to the public.

No responsibility is assumed for goods delivered to the exhibit area prior to the Conference or for materials in the exhibit area after closing of the exhibits. Every care will be taken to provide a safe environment for your equipment.

Shipping, Receiving & Storage

Shipping & Storage information is attached and based on the parameters established by the Hyatt Regency Orange County. The Hotel’s receiving entrance is open from 6:00am to 3:00pm Monday through Friday.

Any materials sent to the Hotel must be labeled as follows:

1)    Hold for Arrival – Attn: Guest’s Name, Organization Name
2)    Complete Return Address
3)    Hyatt Manager’s Name: Shannon Swanson
4)    Number of Boxes (example:  Box 1 of 2 and Box 2 of 2)
5)    Address Package to Hotel as follows:

Hyatt Regency Orange County
Hold For: Guest Name, Organization
Convention Services Manager Name
11999 Harbor Blvd., Garden Grove, CA  92840

Guests and groups are provided up to three (3) incoming packages on a complimentary basis.  Additional packages are $6.00 Per Box, $25.00 Per Case, & $150.00 Per Pallet for receiving, storage and delivery.    The Hyatt requests that you mail your packages to arrive May 25th or later.  They have limited storage for all your beautiful trumpets and accessories, prior to the conference.

For further information on General Exhibits at the ITG 41st Anniversary Conference, contact conf.exhibits@trumpetguild.org 

For further information on Private/Semi-Private Rooms for Exhibits or Sponsorships, contact confcoordinator@trumpetguild.org.